ACCOUNTS PAYABLE CLERK


THE COMPANY

Circa of America, LLC was founded in 1967 and is one of the largest producers of private label and licensed small leather goods in the country. We pride ourselves on our manufacturing heritage and expertise within our industry and leverage our overseas partners to support leading retailers worldwide.

THE OPPORTUNITY

The Accounts Payable Clerk provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

JOB RESPONSIBILITIES

  • Responsible for reviewing and coding all incoming invoices, reconcile to purchase orders as appropriate, enter into accounting system.

  • Prepare batches for checks and wire payments.

  • Assist and reconcile monthly status reports, supports monthly close as necessary.

  • Audit and process employee expense reports.

  • Reconcile shipping invoices, ensuring proper coding and charge backs.

  • Check freight invoice for International shipment for proper classification-air/ocean and tariff codes.

  • Handles Petty Cash Disbursement-verify documents and record entry.

  • Maintain vendor maintenance and A/P files.

  • Maintain Excel files for Machinery & Equipment, Software Capitalized and Furniture’s & Fixtures, Health & Life Insurance.

  • Print Daily invoices send thru A/P emails and vendors.

  • Prepare A/P Cash Flow forecast and anticipated weekly payables.

  • Review and check accuracy of entry for Finished Goods-adjustments and AP Voucher Report ready for export to Solomon.

  • Check End of the month Anticipated Liability for RM and FGD. Verify that all receiving’s are inputted on BC by month end. Match with freight.

  • Voucher all BC receiving’ to zero Anticipated Liability Report. Check for accuracy, price and usage variance and discounts. Converts foreign currency invoice to US dollar amount before input.

  • Save BC reports on Excel for RM and FGD before exporting to Solomon thru BC Interface. Check, reconcile and release batch to A/P.

  • Prepare, print and submit FGD statement to Asia Dept.-ready for payment per vendors specified terms.(30,60 and 90 days)

  • Maintain monthly AP Voucher Export Tracker

  • Assist, provide and pull invoices for Audits.

  • Answers questions for A/P discrepancy, input and coding.

  • Print 1099 Miscellaneous Income at year end.

  • Other duties and responsibilities assigned.

KNOWLEDGE AND SKILLS

  • Two to five years experience in accounting or bookkeeping role, or equivalent beneficial.

  • Experience working with Solomon and BlueCherry or other accounting and ERP systems beneficial.